eBusiness Weekly
BH24 Reporter
HARARE – With the Public Procurement and Disposal of Public Assets Act having come into effect in January 2017, Chips Enterprise Solutions recently demonstrated to Sage Evolution software users how the Sage Evolution Advanced Procurement module can help them comply with the new Act.
Chips Enterprise represents Sage in Zimbabwe.
And the Sage Evolution is a top of the range accounting software system used by many medium-sized and even large companies and other organisations in Zimbabwe and globally.
The new Act saw the establishment of the Procurement Regulatory Authority of Zimbabwe in place of the previous State Procurement Board. The new Act envisages the use of electronic tools for procurement, including a public procurement website and statistical databases.
Sage pre-sales consultant Ian Lang explained how the Sage Evolution Advanced Procurement module can help companies comply with the new Act, which, he said, was clear on the roles and key areas of concern for public institutes in terms of procurement.
Key highlights included the request for proposal or quotation processes, the authorisation and approval processes involved, electronic evaluation of tenders and the controls involved, budgets and management in the buying process and one solution covering procurement and financials, as well as workflow and approvals via a website link or mobile device.
The Sage Evolution Advanced Procurement module is fully integrated with Sage Evolution.
It addresses changes in the procurement process related to automation, structured departments procurement, a structured vetting system, evaluation of tenders and mandatory reporting.
Some of the main features of the module relevant to the new procurement process are the clearly defined roles for each person in the procurement cycle, clear cut authorisation processes, detailed procurement reporting, free and fair supplier vetting and the attaching of documentation such as tender documents and receipts.
The module can also be used to retain correspondence between the supplier and public entity for future reference and auditing.
